Intelligent Automation for Distribution & Manufacturing
Purpose-built AI solutions that transform how you process quotes, manage orders, and serve customers—without replacing your existing systems.
Automated specification processing that never sleeps
From complex PDFs and tender documents to instant ERP entries—AI that reads technical specs, matches your catalog, and generates accurate quotes in seconds.
Intelligent Product Matching
Extract line items from PDFs, GAEB files, or emails and match them instantly to your catalog. AI suggests spec-compliant alternatives, recommends accessories, and prioritizes high-margin private labels—maximizing both speed and profitability on every quote.
Streamlined Supplier Coordination
Automate RFQ distribution by flagging items, assigning suppliers, and batch-sending requests. For manufacturers, eliminate duplicate work by detecting repeat requests across projects—saving hours of manual review.
Intelligent Quote & Project Tracking
Automatically capture deadlines, customer details, and project context. Assign ownership instantly and track every quote, builder, and architect relationship—making follow-ups effortless and closing deals faster.
Actionable Sales Analytics
Benchmark performance against competitors with intuitive dashboards. Identify your best and worst-performing customers, uncover revenue opportunities, and drive continuous improvement with transparent metrics.
AI-Ready Data Foundation
Transform messy catalog data into clean, structured master records enriched with external sources. High-quality data means better AI accuracy, faster product searches, and more successful quotes.
Conversational Catalog Assistant
Ask questions in plain language to research products, find accessories, or retrieve similar past quotes instantly. Your AI copilot knows your entire catalog and quote history—trained exclusively on your data.
Handle 80% of customer calls automatically with AI
Deploy voice AI agents that process quotes and orders 24/7—freeing your sales team from repetitive phone work so they can focus on building relationships and closing high-value deals.
Secure Customer Authentication
Verify callers instantly using name, customer ID, or phone number. Every request is automatically mapped to the correct account—ensuring security while delivering personalized service at scale.
End-to-End Order Processing
Enable customers to place orders, check delivery status, and request pricing—all by voice. The AI recalls order history, matches product specs instantly, applies correct pricing and discounts, and suggests relevant alternatives.
AI That Sells, Not Just Responds
Drive revenue with intelligent recommendations. The voice agent suggests accessories and high-margin products based on purchase history, project context, and your sales strategy—turning every call into an upsell opportunity.
Seamless Human Handoff
Smart enough to know its limits. When complex situations arise, AI routes calls to the right team member in real-time—blending automation efficiency with human expertise exactly when it matters.
From email inbox to ERP—completely automated
AI reads email bodies and attachments, extracts quote requests, matches products from your catalog, generates accurate quotes, and pushes everything to your ERP—with zero manual data entry.
Intelligent Request Interpretation
Extract product requests from any format—whether customers send specific part numbers or vague descriptions. AI understands intent and matches items accurately to your catalog every time.
Instant Quote Generation
Generate professional quotes directly from email content. AI extracts quantities, specifications, customer details, and pricing—eliminating copy-paste errors and accelerating response times.
Direct ERP Integration
Eliminate manual ERP entry entirely. Validated, structured data flows automatically from email to your system—reducing errors, saving hours, and ensuring quote data is always current.
Email Performance Analytics
Monitor quote volume, response times, and win rates across all email requests. Identify trends by customer, sales rep, and time period to optimize your email quoting process.
AI technology built specifically for your business
True Semantic Understanding
Move beyond keyword matching. Our semantic AI interprets synonyms, context, typos, and variations—finding the right products up to 5x faster than traditional search systems.
Custom-Trained for Your Catalog
Every customer gets a dedicated AI model fine-tuned on their unique data. It learns your products, pricing strategies, and customer patterns—like an experienced coworker with 10+ years of industry expertise.
Continuously Improving Intelligence
Powered by reinforcement learning, the AI learns from every correction and approval. Each quote makes the system smarter, delivering increasingly accurate suggestions with minimal human intervention.
Designed for Human Partnership
Built on cutting-edge human-AI collaboration research. Our systems augment your team's expertise rather than replace it—automating repetitive work while preserving the judgment and relationships that drive sales.
Ready to see how it works?
Get a personalized walkthrough of Vaxlin's AI solutions tailored to your distribution or manufacturing business—focused on your specific quoting challenges and catalog complexity.